Get a quote
Our Work

Workforce Management System

WMS is a custom platform for end-to-end operational & employee management

Our client was struggling with a rigid HR system that didn’t align with how their business actually operated. Key processes like timesheets and rostering were managed manually through paper forms and spreadsheets, creating inefficiencies, duplication and disconnected workflows. Payroll was also handled manually, increasing the risk of errors and adding unnecessary administrative burden.

We developed WMS – a custom workforce management system designed to bring everything together into one seamless platform. By digitising timesheets, streamlining rostering and integrating directly with their finance system, we automated payroll and removed manual processes entirely. The result is a flexible, fully connected system that adapts to their workflows, improves accuracy and gives the business complete visibility and control over their workforce operations.

Workforce Management System
Employee Self Management

Employee Self Management

WMS includes a comprehensive HR management system designed to centralise employee information and simplify day-to-day operations. From managing contacts and employee records to tracking leave requests, balances and contract details, everything is stored in one easy-to-use platform.

Staff are empowered to self-manage their own information  including bank details, superannuation, and emergency contacts – reducing administrative overhead and ensuring data stays accurate and up to date. The result is a streamlined, efficient HR process that gives both employees and administrators greater visibility and control.

Timesheets & Rosters

Timesheets & Rosters

WMS also includes a powerful, fully custom timesheet and rostering system designed to handle complex workforce requirements. With a custom-built rostering solution for both clinic-based and travelling staff, schedules are seamlessly connected to timesheets – automatically populating entries based on assigned shifts and approved leave.

This reduces manual input, minimises errors, and ensures accuracy across the board.

Timesheets are directly linked to payroll calculations, ensuring employees are paid correctly based on their hours worked, roster and contract conditions. By connecting rostering, timesheets, leave, and payroll into one system, WMS eliminates duplication, streamlines processes and provides complete confidence in workforce management.

Contract Management

Contract Management

WMS includes a custom comprehensive contract management system that simplifies the creation and handling of employment agreements. The platform allows the client to build and manage templates for contracts and letters of offer, using dynamic fields to automatically pull in key details such as pay levels, job titles, and employee information – ensuring accuracy and consistency every time.

Once generated, contracts are issued through a structured workflow, allowing employees to review and sign digitally. The system also tracks contract status and sends automated reminders for upcoming expiries, helping HR stay on top of renewals and compliance without manual follow-up.

Compliance

Compliance

The system also includes a robust compliance management function tailored to the needs of healthcare organisations. Compliance requirements, such as mandatory vaccinations, qualifications and certifications, are automatically assigned based on each employee’s job title and contract. For example, doctors can be required to upload qualifications, while other healthcare staff must provide vaccination records.

The system tracks all compliance items in real time, alerting both staff and HR when documents are missing, expiring or overdue. Automated reminders ensure nothing is overlooked, while centralised tracking gives complete visibility across the workforce – helping the organisation stay compliant, reduce risk, and manage requirements with ease.

Already have HR or Healthcare systems? We’ll connect them together.

Using multiple membership systems? We connect them into one seamless ecosystem. By integrating your existing platforms, we eliminate silos, streamline processes, and ensure your data flows smoothly across your entire organisation.

Don’t have one? No problem! We’ll build your own custom solution or find the right existing software to fit your service request needs.

Already have systems? We’ll connect them together

Want to see more of our work?

We do more than Memberships, check out our custom solutions

Software & Websites Mobile Apps

Have a Software Idea?

Let’s talk about your project idea and how we can solve your problems

Contact Us Now